Digital Document Archiving and Management
To cut costs and drive new efficiencies, businesses of every kind need to convert paper documents into electronic records. Automated conversion of documents is key to achieving this – and digital archiving and management solutions from ABBYY provide the answer. Automatically transforming streams of documents into business-ready data, they can be used to create fully searchable digital archives.
Automatically digitize your documents.
Transform streams of forms and documents of any structure and complexity into business-ready data, and ensure precise knowledge-based search by meaning.
Usage Scenarios
Scanning Service Providers
- Digitize mid- to high volumes of scanned documents (TIFF, JPEG) within short timeframes.
- Trigger simultaneous document processing and PDF conversion processes for different customers on the same server.
- Deliver searchable documents in a wide range formats and in more than 190 languages using intelligent recognition technologies from ABBYY.
Banks and Insurers
- Preserve all relevant documents in PDF or PDF/A format for long-term archiving and find them within seconds.
- Transaction-related data can be made transparent and visible via powerful entity extraction features – enabling look-ups for money, time, organizations, locations and persons.
Law Firms and Legal Departments
- Store all case-related documents, contracts and faxes as searchable PDFs.
- Quickly find documents and citations using tags and intelligent search.
- Easily find key entities including persons, locations, organizations, time and money for e-discovery.
All Other Organizations
- Streamline communications by digitizing incoming correspondence such as faxes and letters.
- Recognize and convert construction plans and drawings for easy storage, sharing and updating.
- Convert books, library collections and university archives to provide public access worldwide via the Web.
ABBYY Digital Archiving & Management Solutions make document-driven processes cost-efficient and fast. Electronic documents – small in size, but of high visual quality – are immediately available for full-text search and long-term digital archiving, while retaining the appearance of paper originals.
Raising Efficiency within Companies
Digital documents are easily accessible from remote locations, readable on electronic devices, and can be centrally stored in or retrieved from digital archives – including Microsoft® SharePoint® libraries and document management systems. Data becomes easy to find, monitor and re-use, which streamlines business processes and mitigates business-related risks.
ABBYY Digital Archiving & Management Solutions can be employed as an on-demand document processing and PDF conversion tool for workgroups, organizations and multiple subscription clients. Residing on a server, it can be available to all users at any time and from any location. And when integrated with corporate network scanners and MFPs, it ensures fast and accurate conversion of scanned documents directly at the point of scanning.
Technologies
ABBYY Digital Archiving & Management Solutions are powered by powerful technologies available exclusively from ABBYY. They include:
-
Award-winning optical character recognition (OCR) technologies that convert images and photographs into electronic text
-
Intelligent data capture and classification technologies for extracting information from forms and documents of virtually any type and complexity
-
Natural language processing technologies for search, classification and information extraction. These detect the true meaning of words and their relations to one another, transforming strings of characters into data that makes sense to computers.